Commercial Property Management Software For Landlords

Testimonials

John Inwood, Helical
Head of Asset Management

We've worked with BOE for over twenty years, and their Terrier software is a key component of the management and monitoring of our investment portfolio. The BOE team are friendly and flexible and their support is first rate.

Will Harris, Colliers International
Innovation Lead

BOE's strength comes from a deep understanding of real estate across the sectors which brings them into the room as real estate experts as well as first class database and systems developers. I wouldn’t hesitate in recommending them.

Tom Laidlaw, Cordatus
Chief Executive

The best asset management system I've seen and at a fraction of the cost of other platforms represents great value for money, built for asset managers rather than accountants.

Mark Hooper, Kingsbridge Estates
Estates Director

WebTerrier gives me as responsible director, and our asset managers, the detail they need to monitor the portfolio. Its ability to give attractive and informative property summaries also make it invaluable for board presentations and strategy meetings. BOE listen closely to our feedback and have made it feel like a tailor-made product for us rather than an off the shelf package. It’s made a big difference to how we interact with lease events especially and being available on a mobile app is very useful.’

Ben Green, Glenstone Property Group
Property Director

WebTerrier is a powerful, user-friendly product that is transforming the way we do our asset management. It’s backed up by excellent support – their team have extensive property knowledge and are always ready to try and help us achieve our particular requirements and preferences.

Robert Whiting, Essential Living
Commercial Property Director

Our entire team has found it very easy to get up to speed with WebTerrier, helped by the fact that it’s so flexible and customisable – we can just include the functionality and screens we need. It’s become a key resource as we expand and develop our commercial portfolio.

Hannah Hobden da Silva
Business Development Executive
Hobden Group

It has really streamlined how we work and made us much more efficient. The property team were particularly impressed by how easy it was to learn and opening WebTerrier is now one of the first things they do each day. Having all our key documents in one place and being able to share selected information with agents and contractors is also a huge timesaver.

Lease Tracking

Our detailed but intuitive interface gives you a complete overview of your portfolio - everything you need for your comprehensive asset management.

All of the key facts about your tenancies and void units easily accessible and reported on - from detailed area breakdowns to planning and repair covenants, from L&T 1954 to Turnover rent provisions.

Break your portfolio into different groups (eg. by sector, region and asset manager) and analyse and report on performance for each.

Reporting

Reports are an essential component of any property system. With WebTerrier you can build and customise your own branded on-screen reports using our powerful, flexible reporting tool, then export them instantly to Excel.

Capture your yearly, half-yearly or quarterly valuations on our valuations tab, along with notes and yield information.

If you want to view the geographical spread of your properties, you can geocode and map your portfolio in seconds.

Critical Date Management

Just one missed notice date, expiry date or review date can cost your company dearly and severely compromise the value and performance of the portfolio. With WebTerrier, you'll never worry about missing a critical date again - our unique colour coded schedules bring the important dates straight to your attention.

All events can be assigned to a member of your team, or an external agent, and you can track the status of each negotiation from commencement to conclusion.

And to make doubly sure, you can set up automatic email alerts for all your events as well, eg. 6 months before a Rent Review or 12 months before a Lease Expiry date.

Asset Plans

Developed in close consultation with several of our clients, Asset Plans are a superb single page summary of all the key facts and activity regarding a property. You can build and design your own plan layouts choosing from elements such as Key facts, a map, a timeline of forthcoming events, a min-tenancy schedule, selected photographs, plans, key contacts and estate management issues.

For landlords, they’re a great tool for board meetings, helping you to focus and structure your discussions. And, if you’re an asset management working for a client, they’re an ideal way of showing them what’s happening and how it’s being dealt with on a property by property basis.

Business Plans

For asset managers working on behalf of a client’s portfolio, a clear plan of activity with measurable performance is essential. Our business plans allow you to build up an “action plan” of activities for the forthcoming year, with each item (which can be at an estate or unit level) allocated a potential value, an estimated chance of success, and its own activity log.

Estate Management

Asset Management throws up a lot of work in addition to leases and critical dates. Our Estate Management module allows tracking of all non-event based issues and activity. So if there are tenant issues, structural problems, repairs, covenant breaches… or just about any other issue you can think of, you can track it from beginning to end, adding time-stamped notes as you go to ensure a detailed audit trail.

Stacking Plans

For multi-let, multi-floor office blocks, a scaled stacking plan is a very powerful visualisation of the building – as well as seeing all your tenants and how much space each occupies, you can also see by the colour scheme how much area is vacant, where tenants are holding over, and the relative lengths of the leases.

For full details you can mouse over any unit, or click to open the full record.

Compliance

Keeping on top of all your compliance obligations can be a daunting task. WT allows you to set up, monitor and report on all of your compliance related activity - from EPCs to Gas Certificates to Health and Safety Training.

Each item can have its own recurring schedule to ensure that at any time you can see what's pending, what's overdue, and where there are issues to be resolved. You can log all of your activity against any entry for a complete audit trail.

You can even set up email reminders for when compliance activity becomes due. WT helps make compliance simple and transparent.

Mobile Apps

Although WebTerrier is cloud-based and accessible from anywhere you have an internet connection, sometimes you need “offline” access to your data. Our mobile apps give you this, plus they’re designed to work better on the smaller screens typically available on your phone or tablet device. You can securely download a complete subset of data into your device, including all tenancy details, for easy browsing and access when you’re out and about. You can also add notes and “to do” items (see below) as you visit properties, and save them back to the WT database when you’re back in the office.

Notes and To Do Lists

Every property, tenancy and event in WT has the ability for you to add multiple date-stamped notes against them. This means it’s easy to capture any thoughts, conversations or small issues thrown up by anything in the portfolio. You can optionally mark notes as “to do” items and assign them to a member of the team for follow-up.

Dashboards

Make the system work for you by customising your home page, focusing on the metrics that matter for your role and responsibilities. Choose from a large library of customisable elements, including multiple charts for properties or tenants by area, rent, value or ERV. Then dig deeper into the data by going to our dashboards page and creating your own charts which can be exported for presentations or other documents.

Document Repository

To ensure your WT database really is your single point of reference for your portfolio, you can upload photos, plans, pdfs and other documents for all properties and units in the system. They can be classified (“tagged”) for easy reference and searching. Our users store copies of the lease, side letters, plans, property photos and tenancy schedules. Additionally, any images you upload, whether photos or plans, can be incorporated into your asset plan report.

Contact Management

You can use WebTerrier as your primary contact management system for all property related contacts. Each property can have key contacts attached – managing agent, letting agent, asset manager, etc – and you can also store contact information for all of your tenants. If you’re worried about the imminent EU GDPR regulations, our forthcoming GDPR activity tab (available Q1 2018) will help you implement and track your compliance activity.

Job Tracking

For fee-based property practices and consultancies, our job tracking module allows you to do detailed monitoring of all your work across the firm. See who’s doing work for whom, what kind of work they’re doing, what the fee is, and when it’s expected. From that you can generate historical and forward-looking reports, slicing the data by job type, client, department or surveyor, giving you a powerful insight into the performance of your business.

Contact Us

BOE Information Systems

Address

2 Chalkhill House
19 Rosary Road, Norwich
NR1 1SZ
+44 1603 293 001

Simon Hill

+44 1603 293 003
ku.oc.smetsys-eob@nomis

Xander Harrison

+44 1603 293 016
ku.oc.smetsys-eob@rednax

Oliver Smart

+44 1603 293 076
ku.oc.smetsys-eob@ilo

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